Clerk of Course
This individual helps the swimmers line up as the coaches have assigned them. If a swimmer in the main heat swims out of his or her heat or in the wrong lane, he or she is automatically disqualified. Each team is responsible for one clerk of course per meet.
Place Judges
There are six place judges for each meet and they only judge the main event heats. The judges determine the 1st through 6th place swimmers and handle any disputes about how the swimmers place. Each team provides three place judges per meet.
Timers
Each timer is responsible for recording the swimmers’ times in their assigned lane and recording it on their time sheets or (in the case when a swimmer is from the opposing team) giving the time to the nearest timer from that team. Since half the lanes in the pool will be assigned to each team, the number of timers will vary according to the size of the pool. Our home pool has 6 lanes, but other pools where we swim may have 6 or 8 lanes.
Recorder
This volunteer records the places in the main heat and submits the record to the official scoring table via a runner. We need one recorder for each home meet.
Heat Ribbon Distributors
These individuals hand out heat winner and participant ribbons to the swimmers who did not swim in the main heats. We need two volunteers for each home meet.
Ribbon Writers
These individuals take the place information from the scorer and record it onto the ribbons. We need two volunteers per home meet.
Runner
One volunteer takes the heat sheet from the clerk of course to the recorder at the start of each main event. Another volunteer takes the heat sheet from the recorder and the DQ slips from the stroke and turn judges to the scorers’ table. Both periodically collect time sheets from our timers and take them to the data entry table.
Scorer
This volunteer, as well as the scorer from the opposing team, is responsible for recording the swimmers’ times, placements, DQs and keeping a running tally of points per team.
Data Entry
Enter the swimmers’ times into the team computer using the data collected from the timers.
Stroke and Turn Judges
The judges watch the swimmers and determine if they are properly swimming each stroke. The judges are required to attend an annual Stroke and Turn Clinic. Each team will provide one stroke and turn judge per meet.
Kid Pushers
Involves chaperoning a specific age group at the meets and getting those swimmers in the proper order to the Clerk of Course in time for their event. We need fifteen parent supervisors per meet.
Clean Up
We always need extra hands!
Concessions
This involves monitoring the concession table during the home swim meets. The concession sales are a fundraiser for the team.
Hospitality
This individual works with the concession stand to provide ice water and some snacks to volunteers from both teams during the swim meet. We need one volunteer per home meet.